Document Imaging

ARSLegal Document Imaging Technologies can help your business make better decisions by converting and organizing documents that drive your business. Our document solutions allow you to build and sustain a competitive advantage by managing content throughout your organization by automating and streamlining day to day business operations.

For over 25 years, ARSLegal has been a leader and pace setter in the vast field of document imaging, so let us do for your business what we have done for hundreds of companies throughout California and the nation.  ARSLegal gives you a turnkey imaging solution by preparing, scanning, indexing, storage, and retrieval for organizations seeking an off-site document imaging provider.

After ARSLegal has digitized all your documents, our staff then processes and maintains strict accountability of all records by indexing each and every document which facilitates any future retrieval of those digitized documents. Once ARSLegal has completed the conversion and indexing process, your company files are then output to your company's specified delivery media, i.e., single sided/double sided, CD, DVD, with TIFF and or PDF.

ARSLegal's Imaging Consulting Group (ICG) can provide experienced professional advice for all your document scanning needs.  We have the knowledge, experience, and expertise to create a document imaging system that will allow for fast retrieval for any stored record. We will analyze your requirements for an imaging system, then configure and install a self-contained imaging system for your internal use at a reasonable cost.  Several system options are available including hardware, software, and document storage subsystems which allow ARSLegal to be as flexible as possible in pricing while maintaining system scalability.

Our experience spans many different industries including Finance, Insurance, Legal, Medical, Law Enforcement, Mortgage Banking, Credit Unions, Engineering, Brokerage, Banking, and Real Estate. Regardless of the industry, our consultants will ensure the technology recommended results in efficiency and cost savings for your business.

Scanning

Scanning or digitizing, your documents can be accomplished either in your office or at ARSLegal's secure facility. To facilitate on-site scanning, ARSLegal circulates mobile scanning teams throughout California, every day. Digitizing documents allows us to store documents in popular image formats, and index documents to identify and quickly retrieve your information from our state-of-the-art image servers.

Document Destruction: Document destruction is available with Certification of Destruction. All documents are shredded and certified disposed.

Document Retention: ARSLegal currently guarantees document retention to our clients for at least five years from the date the materials were scanned. Let us know if you require a longer retention date.

File Preparation: Before documents are scanned, our imaging staff removes and discards paper clips, staples and two-hole clips. At the scanning stage, a decision is made to scan sticky notes if they contain relevant information, otherwise they too are discarded.

Document Scanning: ARSLegal scanning software automatically straightens misaligned pages, corrects pages that are too light or too dark, and enhances difficult to see markings made with highlighters, carbon paper, or pencils.

Divider Tabs: All medical records are organized with tab dividers that identify different hospital records and charts, billings, medical history, and doctors' notes.

Image Formats: ARSLegal can store images in all popular formats including .jpeg, .tif, and .pdf. In addition, we can use Optical Character Recognition (OCR) to facilitate more detailed searches of scanned documents. If you have another file type or image format that you need, contact us for more information.

Document Indexing: Locating and retrieving particular documents is accomplished by indexing. ARSLegal indexes documents by attaching a number of words to a document's database record. Once these words are sorted, a search can be performed on the database allowing you to retrieve your documents quickly and easily.

Page Numbering: To organize documents and to ensure document completeness, ARSLegal electronically page numbers documents as part of the scanning and document import process. Easily identified page numbers that range across all the sheets are added to all the pages in your scanned document package.

Document Annotation: As with Page Numbering, any wording can be added as a header, footer or across a document, in another color or a shade.

File Conversion

ARSLegal not only converts paper files to electronic documents, but also converts electronic documents of one file type, to another. Our ImageScan® software contains a powerful new Optical Character Recognition (OCR) engine that, combined with advanced workflow technology, converts graphic formats like .tif or .pdf files into editable or searchable files.

• Quickly and accurately scan in forms and convert them to electronic forms that look just like the original.
• OCR files are text searchable with standard computer applications like Adobe® Acrobat, or Microsoft® Word.
• Converted documents look exactly like the original complete with columns, tables, bullets, and graphics.
• Several different types of .pdf file formats are available to optimize graphics, text, or composite .pdf files.
• Document conversion allows you to transform existing text documents into more common editable formats.
• Scan Enhancement Tools improve the quality of scanned documents, faxes, and poor quality copies. Straightening, despeckling and color conversion ensure you get quality results.